Legal Notices

If you do not agree to these terms, you must not use our site.

We recommend that you print a copy of these terms for future reference.

We amend these terms from time to time. Every time you wish to use our site, please check these terms to ensure you understand the terms that apply at that time.

We may update and change our site from time to time to reflect our users’ needs and group priorities.

We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our site for business and operational reasons.

You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

Our site is directed to people residing in England and Wales. We do not represent that content available on or through our site is appropriate for use or available in other locations.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use.

If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at chairs@yplg.org.uk.

How you may use material on our site
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our site for your personal use and you may draw the attention of others within your organisation to content posted on our site. You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. Our status (and that of any identified contributors) as the authors of content on our site must always be acknowledged.

You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors. If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Do not rely on information on this site
The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our site.

Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up to date.

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them. We have no control over the contents of those sites or resources.

User-generated content is not approved by us. This website may include information and materials uploaded by other users of the site, including to bulletin boards and chat rooms. This information and these materials have not been verified or approved by us. The views expressed by other users on our site do not represent our views or values.

Our responsibility for loss or damage suffered by you

We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with: use of, or inability to use, our site; or use of or reliance on any content displayed on our site.

In particular, we will not be liable for: loss of profits, sales, business, or revenue; business interruption; loss of anticipated savings; loss of business opportunity, goodwill or reputation; or any indirect or consequential loss or damage.

We exclude liability for all implied conditions, warranties, representations or other terms that may apply to our site or any content on it.

How we may use your personal information
We will only use your personal information as set out in our Privacy Policy below.

We are not responsible for viruses and you must not introduce them. We do not guarantee that our site will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer programmes and platform to access our site. You should use your own virus protection software.

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

Rules about linking to our site
You may link to our site, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our site in any website that is not owned by you. Our site must not be framed on any other site.

We reserve the right to withdraw linking permission without notice.

The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.

Which country’s laws apply to any disputes?
The terms of this policy, its subject matter and its formation are governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction.

WEBSITE ACCEPTABLE USE POLICY
This acceptable use policy sets out the content standards that apply when you upload content to our site, make contact with other users on our site, link to our site, or interact with our site in any other way.

We amend these terms from time to time. Every time you wish to use our site, please check these terms to ensure you understand the terms that apply at that time.
You may use our site only for lawful purposes. You may not use our site:

• In any way that breaches any applicable local, national or international law or regulation.
• In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
• For the purpose of harming or attempting to harm minors in any way.
• To send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards.
• To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
• To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

• Not to reproduce, duplicate, copy or re-sell any part of our site in contravention of the provisions of our terms of website use.
• Not to access without authority, interfere with, damage or disrupt:
• (a) any part of our site;
• (b) any equipment or network on which our site is stored;
• (c) any software used in the provision of our site; or
• (d) any equipment or network or software owned or used by any third party.

When we consider that a breach of this acceptable use policy has occurred, we may take such action as we deem appropriate.

Failure to comply with this acceptable use policy constitutes a material breach of the terms of use upon which you are permitted to use our site, and may result in our taking all or any of the following actions:

• Immediate, temporary or permanent withdrawal of your right to use our site.
• Immediate, temporary or permanent removal of any contribution uploaded by you to our site.
• Issue of a warning to you.
• Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
• Further legal action against you.
• Disclosure of such information to law enforcement authorities as we reasonably feel is necessary or as required by law.

We exclude our liability for all action we may take in response to breaches of this acceptable use policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.

PRIVACY POLICY
This privacy policy was last updated on 23 November 2023.

This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

The committee members of the YPLG, an unincorporated association, are data controllers for the purposes of data protection law.

If you have any questions regarding this privacy policy, including any requests to exercise your rights under data protection law, please contact chairs@yplg.org.uk
 
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO). We would encourage you to contact us first before you approach the ICO.
 
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

The data we collect about you
We may collect the following data about you:

• Identity Data, which may include your name, title, date of birth and gender.
• Contact Data, which may include your home or work address, email address and telephone numbers.
• Technical Data, which may include internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.

How do we collect your data?
We use different methods to collect data from and about you including through:

• Information you give us: you may give us information about you by filling in forms on our website or by corresponding with us by e-mail or otherwise.
• Information we collect about you: on each of your visits to our site we may automatically collect technical information (including the Internet protocol (IP) address used to connect your computer to the Internet) and information about your visit.
• Our website uses cookies to distinguish you from other users of our website.

What are the purposes for which your data is used?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Taking steps at your request to register you as a member of the YPLG.
• We have a legitimate interest to process your personal data and this interest is not overridden by your privacy rights. We will rely on this for activities such as quality assurance, maintaining our records and developing and improving our products and services.
• Where we need to comply with a legal or regulatory obligation.
• You have provided your consent to our use of your personal data. You have the right to withdraw consent to marketing at any time. Further details are provided below

Legitimate interests
We may process your data for a number of legitimate interests and these interests are not overridden by your privacy rights.  We will rely on this for activities such as quality assurance and maintaining our records.  Taking into account your privacy rights, our legitimate interests include (but are not restricted to): managing our relationship with you and third parties who provide services for us and keeping our records up to date.

Who do we share your data with?
Your data will only be shared amongst the committee members of the YPLG for the purposes of managing YPLG-related business, including setting you up as a member of the YPLG and communicating with you about YPLG-related events.

International transfers
We do not transfer your personal data outside the European Economic Area.

Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Your rights include:

The right to access your personal information. You are usually entitled to a copy of the personal data we hold about you and details about how we use it. Your data will usually be provided to you in writing, unless otherwise requested.  If you have made the request electronically (e.g. by email) the information will be provided to you by electronic means where possible.

The right to rectification. We take reasonable steps to ensure that the information we hold about you is accurate and complete. However, if you do not believe this is the case, you can ask us to update or amend it.

The right to erasure (also known as the ‘right to be forgotten’). In some circumstances, we must delete your personal information if you ask us to. We do not have to comply with all requests to delete personal information.

The right to restriction of processing. In some circumstances, we must “pause” our use of your personal data if you ask us to.  We do not have to comply with all requests to restrict our use of your personal information.  For example, we do not have to comply if we need to use your personal information to defend a legal claim against us.

The right to data portability. In some circumstances, we must transfer personal information that you have provided to us to you or, if this is technically feasible, another individual or organisation of your choice.  The information must be transferred in an electronic format.

The right to object to marketing. You can ask us to stop sending you marketing messages at any time and we must comply with your request.

The right to object to other uses of your personal data. In some circumstances you have the right to object to our use of your personal data and we must stop using it in that way.  Even in these cases, we sometimes can continue to use your personal data, for example if this is necessary to defend a legal claim brought against us.

The right not to be subject to automatic decisions (i.e. decisions that are made about you by computer alone). You have a right to not be subject to automatic decisions (i.e. decisions that are made about you by computer alone) that have a legal or other significant effect on you.  We do not take any such decisions about you in this manner.

The right to withdraw consent. Where we rely on your consent to process your data, you have the right to withdraw your consent to further use of your personal information.

The right to complain to the Information Commissioner’s Office. You can complain to the ICO if you are unhappy with the way that we have dealt with a request from you to exercise any of these rights, or if you think we have not complied with our legal obligations. Making a complaint to the ICO will not affect any other legal rights or remedies that you have.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, or is for any other reason particularly onerous. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

If you wish to exercise any of your rights, please contact chairs@yplg.org.uk